Reports To:
Executive Director, Human Resources
Position Status:
FT - Full-Time
Posted Pay Range:
$60,678 - $75,848
Drive HR Technology Innovation as a Senior HRIS Administrator at CWI!
Are you passionate about leveraging technology, data, and process improvement to enhance the employee experience? The College of Western Idaho (CWI) is seeking a Senior HRIS Administrator to serve as the primary administrator and subject matter expert for Human Resources information systems, ensuring data integrity, system performance, reporting accuracy, and operational efficiency.
In this role, you'll collaborate across Human Resources, Information Technology, Payroll, Budget, and Data Analytics teams to support workforce data management, implement system enhancements, improve reporting capabilities, and drive continuous improvement initiatives that support the College's strategic goals.
Why Join CWI?
At CWI, Human Resources and technology work together to create exceptional employee experiences and support informed decision-making across the institution. As the Senior HRIS Administrator, you'll play a critical role in maintaining and enhancing the systems, processes, and reporting tools that help the college attract, support, and retain a talented workforce.
Benefits:
CWI offers one of the most affordable and comprehensive benefits packages in higher education, including:
- Premium healthcare plans
- 11%+ employer retirement contributions
- Tuition discounts
- Generous personal leave
- Professional development opportunities
HR Systems Administration & Data Management:
- Serve as the primary administrator for Human Resources data and processes within Colleague and related systems
- Ensure the accuracy, integrity, security, and confidentiality of employee data
- Maintain and optimize HRIS functionality to support Human Resources operations and institutional needs
- Audit HR transactions, including hires, transfers, promotions, separations, benefits updates, and organizational changes to ensure compliance and data accuracy
System Enhancements & Technology Solutions:
- Lead testing and validation activities for system upgrades, patches, configurations, integrations, and new functionality
- Research, recommend, and implement enhancements that improve efficiency, reporting, and user experience
- Analyze business processes and workflows to identify opportunities for automation and improvement
- Partner with Information Technology and vendors to implement technical solutions that support HR objectives
Reporting, Analytics & Workforce Insights:
- Develop, maintain, and deliver reports, dashboards, and data analysis using Colleague, Power BI, and other reporting tools
- Support institutional reporting, workforce planning, compliance monitoring, and strategic decision-making
- Collaborate with Data Analytics teams to ensure accurate and meaningful workforce reporting
- Provide data-driven recommendations that support organizational effectiveness and continuous improvement
Project Management & Cross-Functional Collaboration:
- Manage HRIS-related projects from planning and design through implementation and ongoing support
- Partner with Human Resources, Payroll, Budget, Information Technology, and campus stakeholders on system initiatives
- Coordinate cross-functional activities to ensure successful project outcomes
- Support system integrations, data governance initiatives, and process improvement efforts across departments
Payroll, Position Management & Compliance:
- Collaborate with Payroll to ensure accurate and timely transfer of employee data impacting payroll processing
- Partner with Human Resources and Budget staff to establish and maintain positions and organizational structures within the system
- Lead the annual Affordable Care Act (ACA) reporting process, including validation, preparation, and filing requirements
- Support compliance with federal, state, institutional, and regulatory reporting requirements
Training, Documentation & Team Leadership:
- Develop and maintain system documentation, standard operating procedures, and training materials
- Train Human Resources staff and campus users on system functionality, reporting tools, and business processes
- Provide mentorship, guidance, and backup support to the HRIS Administrator
- Serve as a trusted resource for technical and functional HRIS questions and troubleshooting
Continuous Improvement & Problem Resolution:
- Troubleshoot system issues and resolve data discrepancies
- Work collaboratively with technical teams to identify root causes and implement sustainable solutions
- Support data governance efforts and best practices for system use and data integrity
- Champion continuous improvement initiatives that enhance operational effectiveness and the employee experience
- Perform other duties as assigned
What We’re Looking For:
- Bachelor’s degree in Human Resources, Business Administration, Information Systems, Data Analytics, or a related field, or an equivalent combination of education and experience
- Three (3) years of Human Resources experience with an emphasis on HRIS administration, support, or management
- Experience working directly within a Human Resources environment supporting employee data, reporting, and HR operations
- Experience developing reports and performing data analysis to support business decisions
- Experience managing projects and coordinating cross-functional initiatives
- Strong analytical, critical-thinking, and problem-solving skills
- Excellent written and verbal communication skills
- Ability to explain technical concepts to both technical and non-technical audiences
- Demonstrated ability to build collaborative relationships and work effectively across departments
Preferred Qualifications:
- Experience with Ellucian Colleague ERP
- Experience using Power BI or other business intelligence and reporting tools
- Experience supporting HRIS implementations, upgrades, or data governance initiatives
- Professional certification in Human Resources, HRIS, Data Analytics, or Project Management
- Experience in higher education or a similarly complex organizational environment
- Knowledge of ACA reporting, HR compliance requirements, and workforce data management practices
Additional Instructions For Applicants:
Most positions at CWI are in-person and based on campus. While some roles may allow up to two remote workdays per week, eligibility for remote work is determined on a case-by-case basis at the hiring manager's discretion. All candidates must reside within, or be willing to relocate to, a reasonable commuting distance from CWI. Employment visa sponsorship is not available for this position.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, gender identity, sexual orientation, or any other applicable legally protected status.
